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Article I - Offices


The name of this non-profit corporation shall be the Michigan Association of School Social Workers.


When used, the word(s) Corporation, M.A.S.S.W., Association, and Organization shall be synonymous. Board shall be synonymous with Board of Directors of the Association.


Address of the Association: The principle office shall be located in the city and county of the current President.


Record of Association: The physical location of records, particularly Articles of Incorporation, tax reports, and other mandatory documents shall be the responsibility of the Archives chairman and shall be kept in a secure, organized fashion. These original records may be copied but not distributed unless required By-Law, tax purposes or for other legal reasons. This will ensure that the vital records of the Association are maintained and accessible. The Recording Secretary may, at the discretion of the Board, designate and make payment for a location such as a safe deposit box, office, or other location where such records may be safely kept.


Official Logo: The logo of the Association shall appear on all (State and Regions) official printed materials, e.g. letterhead, manuals, brochures. Logo will not be used by any member without State or Regional Board permission.



Article II - Purpose


The Michigan Association of School Social Workers (MASSW) is created for the purpose of engaging in the following activities:

1.     To actively promote the educational and professional growth of the membership.

2.     To ensure that the highest standards of professional practice are upheld.

3.     To be aware of and develop plans to impact legislation that will affect the membership in the performance of their employment.

4.     To be aware of and develop plans to impact legislation that will directly affect our clients.

5.     To cooperate and collaborate with others to guarantee the highest degree of service.



Article III - Membership


1. Qualifications for Membership. Members shall include all persons accepted for membership by the Board who pay all required membership dues and who meet the following qualifications:


A. Full Membership: Any person who has certification/approval as a school social worker within the State of Michigan and has been employed as a school social worker or supervisor of school social workers in the public or private schools of Michigan.


B. Affiliate Membership: A person eligible for Full Membership may become an Affiliate Member if retired or unemployed as a school social worker. Membership dues will be one-half of Full membership dues.


C. Associate Membership: A professional person who is working or has worked in an agency that provides services to children, but who has not worked as a school social worker or supervisor of school social workers.  Membership dues will be equal to that of Full Membership dues.


D. New Graduate Membership: A person who has graduated from an approved Master of Social Work program and/or has recently obtained initial certification/approval as a school social worker within the State of Michigan.


E. Student Membership: A person enrolled in an approved Master of Social Work program and who has an interest in the school social work sequence.  Membership will be free or no more than one-half that of a Full membership.


2. Members must complete a registration form and make payment of annual dues. Members, or potential members, who engage in activities defined by the Board as contrary to the Association’s mission, objectives, policies or welfare, or act in a manner not in keeping with the Code of Ethics for the practice of social work or school social work are subject to membership rejection, revocation, or cancellation by the Board.


3. The Right to Vote and Hold Office:

    1. Full Member has voting rights and is able to hold Board Office positions.
    2. Affiliate Member has all the rights of Full Members.
    3. Associate Member does not have voting rights nor is able to hold Board Office positions.
    4. New Graduate Member has voting rights and is able to hold Board Office positions.
    5. Student Member does not have general member voting rights. On the Board, Student Member may only serve as a designated University Representative, and as such, they have one vote collectively.

4. The Association shall maintain a membership roll of all members in good standing. Except to the extent otherwise required by law, such membership roll shall be considered proprietary and confidential and its use without Board permission is strictly prohibited. This roll may be used to provide a directory of members to the members of the Association and/or used in a manner approved by the Board in keeping with the purpose of MASSW. At no time shall this roll be used by or provided to a for-profit commercial interest.


5. Membership dues, duration of membership, and levels of membership shall be set by the Board.



Article IV - Board of Directors


1. Management of the Association. The Association shall be managed by the Board of Directors. The Board shall be empowered to set policies governing finances, hiring, and firing of employees; establish contracts; set standards of membership; develop and/or approve statements of position; and oversee the ongoing operation of the Association. The Board's authority shall be governed by the MASSW Articles of Incorporation, By-Laws, Policy & Procedures, and any applicable federal, state or local laws.


2. Composition of the Board of Directors. The Board shall consist of no less than eight (8) members including the Executive Board (Officers of the Association), Regional Presidents, Chairs of Standing Committees, and Representatives/Delegates. Each member has voting privileges. A person may fill more than one position on the Board, but shall be restricted to one vote; University Master-level Student Representatives will collectively have one vote. Board members must maintain Full, Affiliate, or New Graduate membership of the Association; Student Representatives will receive a free membership during their term of office.


3. Increase/Decrease in Number of Board Members. The number of Board Members may be increased or decreased by the vote of all Board Members either present and voting or voting by proxy. No decrease in the number of Board Members shall shorten the term of any incumbent Board Member. Vacancies created by reason of increase in the number of Board Members shall be filled by appointment or elected at the next election as determined by the Board.


4. Election of Officers. Officers will be elected by vote of the membership at an annual election. Names of all nominees with biographical information shall be placed on a ballot, which shall be delivered via postal service or electronic means to the membership no later than April 1st and returned to the Board prior to the last day of April. Regional Presidents shall be elected by vote of the voting members of the Region. Appointed Board Members, Chairs of Standing Committees, and Representatives/Delegates, unless otherwise noted, shall be nominated by the President and approved by the Board. Each elected Board Member shall begin his or her term on the first day of July following election and shall hold office until his or her successor shall have been elected or appointed, and seated. 


5. Student Members. Representatives from each of the Universities Schools of Social Work offering the school social work sequence (MSW) shall be sought as members of the Board. The group shall have one collective vote. University Representatives will receive free membership during their term of office.


6. Quorum. For the purpose of transacting business at any meeting of the Board of Directors, a quorum shall consist of seven Board Members, one of whom shall be the President, President Elect or Past President. Business may not be conducted if a quorum is not present.


7. Removal of Directors. Any Board Member may be removed by vote of the Board for cause, which may include but is not limited to: (a) engaging in activities or conduct contrary to the mission of M.A.S.S.W., its By-Laws or Board or membership policies or requirements; (b) violation of any applicable laws; (c) non-performance of duties and responsibilities as a Board member; (d) having been found to have engaged in professional conduct not in keeping with the Codes of Ethics for social work or school social work; and/or (e) failure to remain in good financial standing as a member of M.A.S.S.W. Any Board Member will have thirty (30) days in which to reinstate good financial standing upon notification of such non-status during which time he or she shall not relinquish the right to membership on the Board. Removal or resignation of a Region- elected Board Member from the Region office shall result in removal of the Member from the Board unless he or she is currently duly elected, or appointed, to another position on the Board.


8. Resignation. A Board Member may resign at any time by giving written notice to the Board and/or the President of the Association. Unless otherwise specified in the notice, the resignation shall take effect upon receipt of such notice. Acceptance of the resignation shall not be necessary to make it effective.


9. Actions of the Board. The vote of a simple majority of the Board Members present at a meeting at which a quorum is present shall be the act of the Board. All Board actions shall be in the form of a motion with the content and voting results of such motion reflected in Board minutes. Any Board Member may request a roll call vote, and the Recording Secretary shall poll the Board and include each vote by name.


10. Place, Time and Frequency of Board Meetings. The Board may hold meetings as often, in whatever form, or at whatever location it chooses. The Board must meet at least once annually and have a meeting two months before the change of officers, which occurs once election results are validated. Meetings shall be called by the President of the Association who shall submit a proposed schedule of regular meetings to the Board for approval at the first meeting of the new Board. An unscheduled or special meeting of the Board of Directors may be called at the request of the President of the Association or of any two Board Members.


11. Notice. Notice of regular Board meetings will be communicated electronically or written publication after the first meeting of the new Board.  Notice of special meetings shall be sent to Board Members electronically, via telephone, or other methods at least five days prior to the meeting.


12. Vacancies. Any vacancy, other than Regional President, may be filled by a majority vote of the Board unless otherwise specified in these By-Laws. A person so elected shall be seated upon election and shall complete the balance of the term of the predecessor in office.


13. Compensation. A Board Member may be compensated for expenses in a manner determined by the Board in keeping with accepted practices and applicable state, federal and local laws. Additional compensations for services performed by Board Members may be approved by the Board.


14. Recusal of Directors. No Board Member shall be allowed to vote on any Board matter that, if approved or disapproved, would result in direct or indirect financial or other gain to either the Board Member or his/her family.


15. Executive Session. The Board may, by majority vote of members present, elect to go into Executive Session.  The Session will be attended, unless otherwise determined by the Board, by voting Board Members only.  Such  a Session will be held to discuss matters of contract negotiations, professional misconduct, or evaluation of personnel.



Article V – Executive Board


1. Definition of Executive Board Members: The Executive Board Members are the Officers of the Association: President, Immediate Past President or President Elect, Recording Secretary, Vice President, and Treasurer.


2. Election and Term of Office. Officers, except for the Past President, shall be elected by the membership at large at the annual election of directors. (Article IV, 4) Terms of office for all officers, other than the Past President and President-elect, shall be two years and shall begin the first day of July in the year of the election. The Past President shall serve for one year after his or her term of office as President expires. The President-elect shall be elected for a term of one year and shall ascend to the Presidency on the first day of July the year following the election, or, in the case of a vacancy in the office of President, the President-elect shall ascend immediately to the office of President and shall complete both the unfinished term of the previous President and his/her own term of office.


Nominations: Prior to the Annual Election, the Past President shall chair an ad-hoc nomination committee. Nominations shall be requested at the Annual Meeting, through petition, or through the appointment of nominations. The nomination committee shall ensure that all candidates meet the requirements for office, including Full, Affiliate or New Graduate membership status.


The Nominations Committee shall prepare ballots including biographical information provided by the nominees. These Ballots shall be made available to the membership by April 1. Ballots shall be returned to the Vice-President who shall bring them to the May Board meeting. The Vice-President will appoint a committee of three to assist in the counting of the ballots. The results will be presented to the Board in May for validation.


Terms of office shall be staggered with President-Elect and Recording Secretary being elected in even years and Vice-President and Treasurer in odd years. Each officer shall hold office until his or her successor has been duly elected and begun his or her term of office, or until he or she shall resign or been removed from office.


3. Term Limitations. Term in office for any office, except President, shall be limited to three consecutive full terms. This shall not prohibit election to another office. The President shall be limited to two terms as President. In case of the President being elected to a second term, the vacated offices of President-Elect and Past President shall be filled in accordance with Section 4 of this Article. The term for President-Elect and Past President shall be limited to one consecutive year. In the case that there are no nominations for Board positions, other than that of President, the Board may wave the term limitation; however, it is within the best interest of the organization to continue to recruit future nominations.


4. Removal, Resignation, Vacancy. Any officer, elected or appointed, may be removed from the Board as stated in Article IV, 7 of these By-Laws. In the event of the death, resignation, or removal of an officer the Board may, unless otherwise specified in these By-Laws, fill the vacancy according to Article IV, 12. Inability to perform the duties of office or lack of performance, for more than a period of ninety days shall, upon action of the Board, be considered just cause for removal from office.


5. President. The President shall preside at all meetings of the general membership, the Board and the Executive Committee; serve as the Association's spokesperson; in general supervise the business and affairs of the Association; appoint Chairpersons of all standing and/or ad-hoc committees, liaisons to other organizations, delegates, etc, except as limited by these By-Laws; execute any documents, contracts, or other instruments as authorized by the Board; and in general shall perform the duties incident to the office of President and other such duties as may be prescribed by the Board. The President shall be an ex-officio member of all committees, standing or ad-hoc.


6. President-Elect/Past President. In the absence of the President, the President Elect/Past President shall perform the duties of the President and when so doing shall have the same powers and restrictions as the President. The President-Elect/Past President shall also perform such other duties as assigned by the President or Board. In the event of the death, removal or resignation of the President the President-Elect will ascend to the Presidency and complete the vacated term of office.


The Past President shall have the same responsibilities as the President-Elect with the exception of ascendancy to the President. In the case of a vacancy in the office of President during the term of the Past President, the Past President shall act as President until the Board elects to replace the President as stated in Article IV, 12.


7. Vice-President:  serves in place of the President when necessary; assists the President in implementing policies and programs of the Board of Directors as well as other matters.


8. Treasurer. The Treasurer shall be responsible for the custody and care of all funds and securities of the Association; receive and give receipt for monies due and payable to the Association from any source whatsoever; and deposit all such monies in the name of the Association.


Accounts: The treasurer shall open and maintain, accounts, including savings, checking, and all others, in the name of the Association in such banks, trust companies or other depositories as shall be determined by resolution of the Board. The Treasurer shall sign all checks, drafts, notes, and orders for payment of money, which are duly authorized by the Board. (One other officer, preferably the President of the Association, shall have access to funds in event that the treasurer is unable to perform his or her duties.) Accounting practices shall be in accordance with accepted accounting practices.  Remove parentheses


Financial statements: The Treasurer shall prepare and submit a statement of the Association's financial status and expenditures at each scheduled meeting of the Board and/or when requested by the President, Board, or Finance Committee Chair. Such records shall be made available to any member of the Association in a reasonable time and in a manner defined by the Board. Expenditures shall be approved by the Board, either within the yearly budget or by Board resolution. At the end of each fiscal year, September 30, the Treasurer shall provide an audit of all accounts according to Article VIII, 5. The Treasurer shall also insure that federal, state, and local tax requirements for reporting, filing, and withholding are kept current.


9. Recording Secretary. The Recording Secretary shall maintain custody of the current records and legal documents of the Association; maintain, in an organized manner the official copies of the By-Laws, standing rules, policy statements, Board policies, and other such documents and papers of the Association. The Recording Secretary will also perform such duties as assigned by the President or Board.


Minutes: The Recording Secretary shall take, keep, and maintain, the minutes of meetings of the Board, general membership and Executive Committee Minutes of the Association. Minutes (draft form) shall be distributed, hard copy or electronically, by the Recording Secretary or President at least one (1) week following the Board Meeting. They shall be maintained in chronological order.


Records: shall be maintained and updated at least yearly by the Recording Secretary and provided to the Board at the Annual Meeting.  Records include current By-Laws and Policy & Procedures, minutes (in chronological order), and an index of policy resolutions. Policy Resolutions shall be kept by the date of acceptance and immediately amended to the appropriate location in the policy manual. An index of Position statements, Board resolutions, etc. shall be kept by category and date of acceptance. This will insure that future Boards will be able to determine the positions, etc. previously taken, thereby reducing the number of times an item must be decided, and allowing the Board to know stands to which the Association has committed itself. The records will be made available to members during Board Meetings.



Article VI – Association Meetings


1. The Annual Meeting of the Association shall be held in conjunction with the annual conference, or at a time and place determined by the Board if no conference is held. Notification of the meeting shall be provided to all members of the Association at least thirty (30) days prior to the meeting in a manner determined by the Board. An Annual Report of the operation of the Association shall be presented and distributed to members attending, or requesting a copy, as well as members of the Board.


2. Other meetings of any or all Association members may be called at the discretion of the Board for any purpose and under whatever procedures the Board chooses to adopt, provided notification is provided to all members at least fourteen (14) days prior to said meeting.


3. A quorum for a general meeting shall be those full members present.


Article VII – Executive Board Meetings


1. Executive Board. The Executive Board shall consist of the Officers of the Association, i.e., President, President Elect/Past President, Recording Secretary, Corresponding Secretary, and Treasurer. When authorized by Board resolution, the Executive Board shall have and may exercise all of the authority of the Board when the Board is not in session, except that such authority shall not extend beyond the limits imposed by the resolution, nor will such authority extend to changes in the By-Laws, disposal or acquisition of assets, or dissolution of the Association. Minutes and actions of the Executive Board shall be reported to the Board at its next meeting.


2. Meetings. Meetings of the Executive Board may be held at such times and places as the Executive Board or President determine. Special meetings of the Executive Board may be called by the President at the request of any Executive Board member.  At least one (1) day’s notice must be given orally, electronically, or in writing.


3. Quorum. A quorum shall consist of a majority of the members of the Executive Board including the President or designee. An affirmative vote of a majority of the members present shall be required for action of the Executive Board meeting.


4. Action Without a Meeting. Any action required or permitted by Board resolution may be taken by the Executive Board by verbal agreement of all members. Consent, written or electronically, by all members must follow within one week of the action.



Article VIII - Finances


1. Fiscal Year: The Association’s fiscal year shall be October 1 to September 30.


2. Expenditure of Funds. The expenditure of funds shall be approved by the Board according to the By-Laws and Policy & Procedures established and in accordance with the Annual Budget as approved or amended by the Board.


3. Treasurer. The Treasurer shall be responsible for the management of Association monies according to established fiscal policies and procedures approved by the Board.


4. Contracts. All contracts (excluding third party contracts like Hotel for conference, printer of Exchange, etc.) related to the business of the Association shall be approved by the Board and signed by the President. The President shall maintain the original contract and Recording Secretary and Contractor shall be given copies. Services to the Association for payment shall be as independent contractual services and shall be approved by the Board prior to initiation.  Descriptions of positions that are contracted are found in the MASSW Policies and Procedures.


5. Audit/Accounting At the end of each fiscal year (September 30), a yearly audit shall be the responsibility of the Finance Committee and shall be presented to the Board prior to the next to the last scheduled board meeting of the fiscal year. The membership shall receive an annual accounting of the financial affairs of the Association and the Budget for the current year in a manner determined by the Board. Accounting practices shall be in accordance with accepted accounting practices.


6. In the event of dissolution of the Association all assets shall be donated to an appropriate organization as determined by the Board.



Article IX - Standing Committees


1. General Responsibilities: Standing Committees are designed to support the Association and distribute responsibility among Board Members. They shall be chaired by a person appointed by the President in accordance with Article III and will attend Executive Board Meetings. The Chair of each committee may invite other Association members to work on the committee. It is the responsibility of the Committee Chair to facilitate completing the tasks of the Standing Committee.


2. Record Keeping: all committees shall establish a manual of operation and purpose for their committee to be given to each new Committee Chair.


3. Budget: Committee Chairs shall submit a proposed budget for the following year to the Finance Chair for its review. The Finance Committee is not bound by the proposal in determining the committee’s budgeted amount.


4. The Standing Committees of the Association shall be:

             A.            Archival

B.             Awards

C.             Conference

D.            Communication-The Exchange

E.             Finance

F.             Legislative Action

G.            Membership

H.            Political Action Committee (PAC)

I.               Professional Standards

J.              Public Information and Awareness

K.        Electronic Communication and Information


Duties and responsibilities of all Standing Committees are found in the MASSW Policies and Procedures.

Article X – Delegates and Representatives

1. Representatives/Delegates: The President, with the approval of the Board, may appoint Delegates or Representatives to organizations as appropriate, with the exception of SEAC and CE Delegates. The organizations include, but are not limited to, Midwest School Social Work Council, Inter-university Council, Special Education Advisory Committee (SEAC), and Michigan Social Work Continuing Education Collaborative. These Delegates or Representatives shall have the same standing as committee chairs. It is understood that these delegates represent the organization, not their personal viewpoint and will seek guidance from the Board.


2. Inter-University: The Representative shall be a member of the State Inter-University Council. The Representative shall be responsible for maintaining communications with the major universities that offer school social work programs, and arrange for student representation of these universities on the Association’s Board.


3. Michigan Social Work Continuing Education Collaborative: The Representative will sit on the Collaborative and will process requests for Continuing Education (CE) approval of MASSW Programs and provide guidance to regions in processing their CE applications. A person interested in this position will present a resume to the Board. A majority vote is needed from the Board for the appointment.


4. Special Education Advisory Committee (SEAC): Every effort will be made to have this representative meet the SEAC criteria for membership, i.e., every three years the representative must be a person with or a parent of a child (under the age of 26) with a disability. SEAC member shall agree to represent MASSW’s view (not their personal view), attend all SEAC meetings (informing the alternate when they cannot attend), and perform all duties as requested by the SEAC Chair. They are expected to attend all Executive Board meetings and keep membership posted of SEAC activities.


Members interested in becoming the SEAC Delegate must attend at least two SEAC meetings prior to submitting to the Board a resume, statement of interest, and a statement of their potential contribution to SEAC. Candidates will also present their interest to the Executive Board and a majority vote by the Board will secure their selection. The President will follow the Michigan Department of Education’s procedure of official approval.

5.     Midwest School Social Work Council: The Midwest School Social Work Council (MSSWC) is a coalition of states in the Midwest whose purpose is to collaborate and support the member social work associations. MASSW representatives to the Midwest council include the state president, state consultant ( if there is one) and MASSW sub consultant /state practitioner (3 total). The MASSW president, with approval from the council will appoint the Midwest representatives. Midwest representatives, will attend the spring and fall meetings. The fall MSSWC meeting is held in conjunction with the Midwest School Social Work conference. Representatives will provide a report at MASSW board meetings and in the annual report.


Article XI - Regional Governance


1. Region Structure/Function: The Association shall be divided into Regions that reflect the diversity of school social work throughout the State and the demographics that affect the concerns and needs of the membership. It shall be the responsibility of the Region to identify its unique concerns and to strive to meet the needs of school social workers within its boundaries.


2. Geographic Area: The geographic area of each Region shall be determined by the Board of Directors of the Association.


3. Identification: Regions shall identify themselves as Michigan Association of School Social Workers followed by their regional designation. No other identification shall be used.


4. Region By-Laws: Each Region shall be bound by the Articles of Incorporation of the Association, By-Laws, and Policy & Procedures. Each Region may establish separate By-Laws for its governance but such By-Laws shall not conflict with the By-Laws of the Association. When a conflict does exist, the By-Laws of the Association shall take precedence. All Regional By-Laws shall be submitted to the Board for acceptance. In the absence of Regional By-Laws, the Region shall be governed by the Regional Executive Committee, which shall consist of the officers of the Region.


5.  Officers: Regional officers shall be at least President, Secretary, and Treasurer. Terms of office shall be two years beginning the first day of July following the election without limitation on number of terms served. The President must be a Full or Affiliate member of MASSW. Those holding voting memberships shall elect officers. The Region will hold elections in a manner decided by the Region. Regions may elect to combine the offices of Secretary and Treasurer and elect other officers as needed.


6. Representation on the Board of Directors: Each Region shall be represented on the Board of Directors of the Association, by the Regional President or his designee.


7. Financial Responsibility: Each Region Treasurer must submit to the Treasurer of the Association an annual accounting of their finances by July 1 for inclusion in the Region Annual Report. This accounting shall include all revenues, expenditures and balances in all accounts of the Region. Any indebtedness incurred by the Region shall first be approved by the Board. In the event that no Region Treasurer is available, the President of the Region shall fulfill this obligation.


In the event of a change in regional boundaries, dissolution of Region(s), or any change in status, all funds held by the Region shall revert to the Association, minus any funds used to pay off outstanding accounts. The Board shall be the final arbiter on the re-allocation of funds, if any.


Dues reimbursement: is determined annually and identified in the Board Policies and Procedures.


8. Regions offering Continuing Education shall allow MASSW members from other regions to attend. Other regional members will be charged the same as the region members hosting the CE event.


Article XII - Amendments


1. Amendments: Amendment to the By-Laws may be initiated by the Board of Directors or the membership.


A. By Board of Directors: The Board, by a majority vote, may elect to submit to the membership an amendment to these By-Laws. Such a proposal must be submitted to the active membership at least thirty (30) days prior to being voted on with explanation for such change and any anticipated effect on the Association.


B. By Membership Petition: The Board shall submit to the membership any proposed amendment to these By-Laws within ninety (90) days of receiving a petition signed by 10% of the active membership. Such proposed amendment must be submitted to the membership at least thirty (30) days prior to being voted on with an explanation for such change and any anticipated effect on the Association.


2. Voting: Amendments will be sent and collected electronically or by U.S. mail. If approved by two-thirds (2/3) of the active membership voting, the amendment(s) shall become effective upon certification of the vote by the Board. 


Article XIII – BY-Laws & Policy & Procedures Revisions


The President shall select an ad-hoc committee to perform a yearly review of the Association’s By-Laws and Policy & Procedures.


Article XIV - Parliamentary Authority


A Parliamentarian shall be appointed by the President to answer Rules of Order. In all matters not governed by the By-Laws or Standing Rules or Special Rule of Order, Robert's Rules of Order, Revised shall govern. In cases of emergency as declared by the Board, individual sections of these By-Laws may be suspended for one year by a two-thirds (2/3) vote of the Board.



Approved by Board of Directors June 22, 2016 and October 20, 2016

Approved by Membership January 4, 2017.

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